Finance operations end to end: vendor onboarding, requisitions, PO and RFP management, inventory, receipts, payments, reconciliation and budgeting.
match before every payable
ledger from RFP to bank line
maker-checker on releases
budget vs commitment view
OnePay is a single ledger for the whole procure-to-pay lifecycle. A requisition raised by a department, an RFP floated to five vendors, the negotiation that follows, the purchase order issued, the goods received into stores, the invoice matched, the cheque signed and the bank line reconciled — all of it is one continuous record rather than seven disconnected systems.
Because the ledger is unified, controllers stop reconciling spreadsheets and start reviewing exceptions. Every commitment is visible against budget the moment it is raised, so overspend is caught before it becomes a payable.
How it runs
The business raises demand and OnePay checks it against live budget before anyone signs.
RFPs go out, bids come back scored, negotiation rounds are logged, a PO is issued.
Goods hit stores with inspection, issuance is tracked, three-way match happens automatically.
Payment runs release under maker-checker control and bank lines reconcile themselves.
Compliant suppliers, verified once, reusable everywhere.
Demand raised by the business, controlled by policy.
Sourcing and commitment in one auditable flow.
What was ordered, what arrived, what is on the shelf.
Disbursement with controls, not spreadsheets.
The month closes because the data was right all along.
OnePay shares identity, data and approvals with every other OneLab module, so nothing is exported, re-keyed or reconciled by hand.